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Writing a Winning Post Interview Thank-You Note

Rangam Aug 3, 2023 7:54:34 AM
A red envelope with 'Thank-you

Knocked the job interview out of the park. What else do you need to do to increase your chances of getting that dream career?

There are many steps on the journey to a dream job. While creating an effective resume and acing the interview by showcasing skills are common, many candidates overlook sending a thank-you note to the interviewer. A thank-you letter after an interview is an effective strategy to show your interest in the job. It is also a great way to impress a potential employer. It is an important closure to your job interview process. Some hiring managers pay attention to how well-written and quick is your thank-you post an interview.

We at Rangam advise all our candidates to send a thank-you note as soon as possible. Check out some tips and best practices below to write the perfect thank-you note and leave a lasting impression on your recruiter:

  1. Keep it short

A thank-you note should touch the key points and avoid over-explanation. Try to keep it as brief as possible.

  1. Pay attention to the subject line
    Choose a subject line that is straightforward and easily conveys your message.

  2. Use correct spelling and grammar

Everyone makes mistakes but a language mistake cannot be excused in a thank-you note. This can be one of the quickest ways to disappoint a recruiter.

  1. Show some gratitude and appreciation

Thank the interviewer for taking time to meet you and the effort they put into the interview process.

  1. Use professional salutation and signature
    Professional greeting and signing off such as "Sincerely" or "Regards" is always recommended.

  2. Pay attention to the flow

Make sure to keep the following writing order in mind:

  • Thank them for their time
  • Show your interest in the organization
  • Let them know what makes you the right fit for the position

Here are some sample post-interview thank-you notes to get you started!

Sample 1:

Dear [Hiring Manager’s first name],

Thank you so much for your time today. I really admire the vision and the mission that drive [Company name].

I’m excited to bring my experience in [mention skill] to the table and work as a [Position name] contributing to the growth of [Company name].

Please let me know if you need any more information to move the process forward. I look forward to hearing from you soon.

Thank you once again, [Hiring Manager’s first name].

Best regards,

[Your email signature with full name and phone number]

Sample 2:

Hi [Hiring Manager’s first name],

Thank you for taking time out of your busy schedule for a virtual meet-up yesterday. I really appreciate everything you shared about [Company name].

I’m extremely excited about the opportunity to join [Company name] and help [bring in new business/anything else you would be doing] with the organization.

I look forward to hearing from you about the next steps in the hiring process. Please do not hesitate to contact me if you need any additional information.

Thanks again,

[Your email signature with full name and phone number]

Sample 3:

Hello [Hiring Manager’s first name],

Thank you so much for taking the time to meet with me yesterday. It was a pleasure to learn more about your business approach.

Our conversation about [Company name] was insightful and what interested me in particular was [something specific and positive you discussed during the interview].

I’m sure my experience can translate into many more success stories for [Company name] in the future.

If you need any additional information from me at this point, please feel free to contact me. Looking forward to hearing from you!

Thanks again for your time!


[Your email signature with full name and phone number]

Sample 4:

Good afternoon, [Hiring Manager’s first name],

It was a pleasure meeting with you. I truly enjoyed learning more about the role and [Company name].

I am confident that my skills and experience are a great match for this opportunity and as we move forward with the hiring process, please do not hesitate to contact me by email or phone if you need any further information.

Thanks again, and I hope to hear from you soon.

Best regards,

[Your email signature with full name and phone number]


Visit for more awesome tips to crack your next job interview!

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